TSA Secure Flight Program - GDS Format Samples


    November 02, 2010

    Customers Affected:
    Amadeus, Apollo, Galileo, Sabre, and Worldspan GDS Agencies

    Purpose:

    To notify agencies of the new TSA Secure Flight program, so that you may begin collecting the necessary client info into your ClientBase passenger profiles.

    OVERVIEW

    The Transportation Security Administration (TSA) of the U.S. Department of Homeland Security (DHS) has issued the Secure Flight Final Rule. This rule allows the TSA to begin implementation of the Secure Flight program. Under the new rule, TSA will receive limited information for each passenger traveling on:

    • Flights within the United States

    • Flights arriving from international destinations

    • Flights flying into U.S. airspace over the 48 continental United States

    Note: This rule would also include those not traveling but still requiring a boarding pass to escort a minor or disabled passenger to the gate into the sterile (airside) area. The industry is making preparations to transmit the Secure Flight required information (name, date of birth (DOB), and gender) between the GDS and airline, or between airlines, by 01 May 2009.

    The TSA will determine if the information provided on a passenger matches a person on their "No Fly" or "Selectee" lists and will transmit results back to airlines. The new rule requires airlines (not travel agencies) to send passenger information on existing bookings 72 hours prior to departure, to be vetted against the TSA watch list in the effort to reduce the risk of a terrorist boarding a plane.

    Travel agencies and GDSs are not expected to know which flights are subject to the TSA requirements (e.g., flights that merely enter U.S. airspace are not known by the travel agency). For this reason, we recommend that travel agencies collect the necessary information for all passengers to ensure the passengers are not held up at the airport.

    All GDSs currently have the ability to provide airlines with the required Secure Flight information (name, DOB, and gender) using existing fields within the SSR DOC (Advance Passenger Information) SSR. For most GDSs this is phase one of compliance with the DHS directive to begin implementation of the Secure Flight program. Travelport GDSs, Worldspan, Apollo and Galileo currently makes it mandatory to populate all fields within the SSR DOC (DOCS, DOCA and DOCO) items.

    GDS Samples Available:


    AMADEUS SAMPLES
    Amadeus has not made any public statements regarding DHS compliance, but also has APIS formats available.

    Type Help APIS
    SRDOCS BA HK1-P-GBR-012345678-GBR-30JUN73-M-14APR09-JOHNSON- SIMON-PAUL-H/P1/S3
    SRDOCO BA HK1-MANCHESTER GBR-V-17317323-LONDON GBR-18JUN04- USA/P1/S3
    SRDOCA BA HK1-D-USA-301 PARK AVENUE-NEW YORK-NY-10022/P1/S3

    Set Up a PNR Rule in ClientBase
    In compliance with Phase II of the TSA, we recommend creating a rule for passengers with the minimum information required for compliance.   Currently that information is the passenger name, gender and birthdate and the following rules for passport entries for international flights. For accuracy, please substitute the airline code of the flight segment for the YY in the preview screen.

    1. Go to Global Defaults|Merge to PNR Rules and click Add.
    2. The CRS is Amadeus, the Description of the Rule is TSA Docs, the Field Group is Passenger Miscellaneous.
    3. Paste this rule in the PNR Custom Rule area:
      SRDOCSYYHK1-----«BirthdateDDMMMYY»-«Gender»--«Last Name»-«First Name»[-«Middle Name»]«NAME FIELD POS»
    4. During ClientBase preview, replace the YY with airline code
    5. Repeat this process with this format for passport entries for international flights:
      SRDOCSYYHK1-P-«Issuing Country»-«Passport No.»-«Citizenship»-«BirthdateDDMMMYY»-«Gender»-«Passport Expiration DateDDMMMYY»-«Last Name»-«First Name»-[«Middle Name»]-H/«NAME FIELD POS»/S1
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    APOLLO SAMPLES
    >@:3DOCSN1/P/SIN/S12345678/SIN/12JUL66/M/23OCT15/BILDERBECK/RUSS
    >@:3DOCAN1/R/USA/1800 SMITH STREET/HOUSTON/TX/12345
    >@:3DOCON1/PARIS FR/V/1254525823/LONDON GBR/14MAR03/USA

    Set Up a PNR Rule in ClientBase
    In compliance with Phase II of the TSA, we recommend creating a rule for passengers with the minimum information required for compliance.   Currently that information is the passenger name, gender and birthdate and the following rules for passport entries for international flights. Go to Global Defaults|Merge to PNR Rules and click Add.

    1) The CRS is Apollo, the Description of the Rule is TSA Docs, the Field Group is Passenger Miscellaneous.
    2) Paste this rule in the PNR Custom Rule area:
    ¤:3SSRDOCSYYHK1/«NAME FIELD POS»/////«Birthdate»/«Gender»//«Last Name»/«First Name»/[«Middle Name»]
    3) Click OK to Save.
    4) Repeat this process with this format for passport entries for international flights:
    ¤:3SSRDOCSYYHK1/«NAME FIELD POS»/P/«Issuing Country»/«Passport No.»/«Citizenship»/«Birthdate»/«Gender»/
    «Passport Expiration Date»/«Last Name»/«First Name»[/«Middle Name»]

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    GALILEO SAMPLES
    SI.P1S1/DOCS*P/GB/S12345678/GB/12JUL66/M/23OCT15/BILDERBECK/RUSS
    SI.P1S1/DOCA*R/DE/234B STRAVINER STRASSE/HANOVER/DE/11718
    SI.P1S1/DOCO*PARIS FR/V/1254525823/LONDON GB/14DEC16/US

    Set Up a PNR Rule in ClientBase
    In compliance with Phase II of the TSA, we recommend creating a rule for passengers with the minimum information required for compliance.   Currently that information is the passenger name, gender and birthdate and the following rules for passport entries for international flights. Go to Global Defaults|Merge to PNR Rules and click Add.

    1. The CRS is Galileo, the Description of the Rule is TSA Docs, the Field Group is Passenger Miscellaneous.
    2. Paste this rule in the PNR Custom Rule area:
      SI.SSRDOCSYYHK1/«NAME FIELD POS»/////«Birthdate»/«Gender»//«Last Name»/«First Name»[/«Middle Name»]
    3. Click OK to Save.
    4. Repeat this process with this format for passport entries for international flights:
      SI.SSRDOCSYYHK1/«NAME FIELD POS»/P/«Issuing Country»/«Passport No.»/«Citizenship»/«Birthdate»/«Gender»/
      «Passport Expiration Date»/«Last Name»/«First Name»[/«Middle Name»]
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    SABRE SAMPLES
    In SABRE Advanced Passenger Information (APIS) has been required from air carriers by various nations for some time. They will be using the following three formats to comply at this time.

    • DOCS – Passport and secondary document data, not including Visa
    • DOCO – Passenger’s Visa, Place of Visa Issue and Passenger’s Place of Birth
    • DOCA – Passenger’s Resident address and/or Destination address
      Note: Only the DOCA format is allowed for American Airlines.
    • Check N*/APIS to see the list of participating airlines that support the addition of the passenger information into the PNR.

    SABRE BASIC FORMATS:
    3DOCS(segment number)/(document type)/(document issue country)/(document number)/(document nationality country)/(date of birth)/(gender)/(document expiration date)/(last name)/(first name)/(middle name or initial)/H-(pnr name number)

    3DOCO(segment number)/(place of birth)/(document type)/(document number)/(visa place of issue)/(visa issue date)/(visa applicable country)/(lap child indicator)-(pnr name number)

    3DOCA(segment number)/(address type)/(country)/(street)/(city)/(state or province)/(zip or postal code)/(lap child indicator)-(pnr name number)

    4DOCA(segment number)/(address type)/(country)/(street)/(city)/(state or province)/(zip or postal code)/(lap child indicator)-(pnr name number)

    Set Up a PNR Rule in ClientBase
    In compliance with Phase II of the TSA, we recommend creating a rule for passengers with the minimum information required for compliance.   Currently that information is the passenger name, gender and birthdate and the following rules for passport entries for international flights.

    1. Go to Global Defaults|Merge to PNR Rules and click Add.
    2. The CRS is Sabre, the Description of the Rule is TSA Docs, the Field Group is Passenger Miscellaneous.
    3. Paste this rule in the PNR Custom Rule area:
      3DOCS/DB/«Birthdate»/«Gender»/«Last Name»/«First Name»[/«Middle Name»]«NAME FIELD POS»
      Use for American Airlines only:
      4DOCS/DB/«Birthdate»/«Gender»/«Last Name»/«First Name»[/«Middle Name»]«NAME FIELD POS»
    4. Click OK to Save.
    5. Repeat this process with this format for passport entries for international flights:
      TSA rule for passport/international flights for all Airlines except AA:
      3DOCS1/P/«Issuing Country»/«Passport No.»/«Citizenship»/«Birthdate»/«Gender»/«Passport Expiration Date»/«Last Name»/«First Name»[/«Middle Name»]«NAME FIELD POS»
    6. TSA rule for passport/international flights for American Airlines only:
      4DOCS1/P/«Issuing Country»/«Passport No.»/«Citizenship»/«Birthdate»/«Gender»/«Passport Expiration Date»/«Last Name»/«First Name»[/«Middle Name»]«NAME FIELD POS»

    NOTES: ****If you have multiple passengers in the pnr you will need to add an H in front of the name field pos to indicate which is the primary passenger. You will only need to add the H to that one TSA rule during the merge to pnr preview. ****An itinerary, flight, needs to exist in the PNR before this info can go over. The name field and the 3DOCS can go in with the merge, but the live PNR expects an active flight.

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    WORLDSPAN SAMPLES
    3SSR DOCS YY HK1/P/USA/S12345678/USA/12JUL66/M/23OCT15/BILDERBECK/RUSS -1.1
    3SSR DOCA YY HK1/R/US/321 VAN PLACE/HOUSTON/TX/77001-1.1
    3SSR DOCO YY HK1/LONDON GB/V/1254525823/LONDON GB/12JUL08/US-1.1

    Set Up a PNR Rule in ClientBase
    In compliance with Phase II of the TSA, we recommend creating a rule for passengers with the minimum information required for compliance.   Currently that information is the passenger name, gender and birthdate and the following rules for passport entries for international flights. For accuracy, please substitute the airline code of the flight segment for the YY in the preview screen.

    1. Go to Global Defaults|Merge to PNR Rules and click Add.
    2. The CRS is Worldspan, the Description of the Rule is TSA Docs, the Field Group is Passenger Miscellaneous.
    3. Paste this rule in the PNR Custom Rule area:
      3SSRDOCSYYHK1/////«Birthdate»/«Gender»//«Last Name»/«First Name»[/«Middle Name»]«NAME FIELD POS»
    4. Click OK to Save.
    5. Repeat this process with this format for passport entries for international flights:
      3SSRDOCSYYHK1/P/«Issuing Country»/«Passport No.»/«Citizenship»/«Birthdate»/«Gender»/«Passport Expiration Date»/«Last Name»/«First Name»[/«Middle Name»]«NAME FIELD POS»

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    Contact for more information:

    If you have any questions, please contact Trams.GDSDesk@sabre.com.