Value Added #1:? Did you know that you can now add the "Login Username" and "Print Time" to the Check Writer Setup under Utilities | Setup | Checks. Now when printing your checks, the check stub will indicate which Back Office User printed the check and the 'Date' and 'Time' the check was printed.

Value Added #2:? You can now set up Bank, Branch and G/L Branch Groups and specify "Members" of the Groups for those Group Types. Under Utilities/Setup/Groups you can create the Bank, Branch & G/L Branch Groups as you do any other types of Groups. When the Group is created you then have access to a new "Members" button that allows you to add the specific Bank Accounts, Branches & G/L Branches from a side-by-side window of "Available" and "Included" items. Simply move the items to be part of the group from the left side to the right side to include them in the Group.

Value Added #3:? Do you ever need to filter vendor statements by amount, so you aren?t sending out statements to vendors for insignificant amounts not worth the postage to send them?? Now you can.? We have added a ?Minimum Total Open? field to both client and vendor statements so that you can filter what statements get generated. This field works for both Statement & Summary Report Types. The field is intended to sort through ALL Client or Vendor Profiles and only display those Client or Vendor Statements that "exceeds" the minimum amount entered into the "Minimum Total Open" Field.  The field has no effect on a query for a single Client/Vendor or a group of Clients/Vendors.  

Value Added #4:? The selection criteria on the Report Generator | Print Report Screen | General Tab, now has a ?Ck/CC No? field. Now you can enter either a check number or credit card number to only display invoices where the Client paid with the entered number. If a credit card number was the form of payment, only items using that credit card number appear in the report. The CC Number Field reads from Left to Right, so that entering a "4" will query for all credit card numbers beginning with 4. This allows you to run reports for all Invoices where the Client used Visa as the form of payment, for example.

Value Added #5:? In addition there is a new Client "Payment Method" field on the Report Generator Selection Criteria Screen. Now you can narrow your search by ?Payment Method? and only display those items where the client has paid by that selected payment method. This field coupled with the new "Ck/CC No" field allows you to run reports for all Invoices where the Client form of payment was by 'Credit Card' for either a specific credit card or for all credit cards beginning with a "4" (all VISA transactions).

Value Added #6:? A new ?Quick Add? feature was incorporated into the ?Create New Journal Entry? screen when creating a new Journal Entry from a payment.?? Just enter the Account Name or Account Number and click on "Add", or use the Hot Key "Alt-A", and the opposite Debit or Credit amount will be auto added.

Value Added #7:? Do you ever have a need for only a couple of Branches, to show in the Branch drop down window, on the 'Create New Payment Received' Screen??? Maybe you have ?inactive? branches or branches that only apply to certain users in your agency company based on their tasks.?? To set up only specific branches to appear in the drop down, go to Utilities/Setup/User Profile, while signed in with Admin rights.? Under the ?Permissions? Tab for each user you want to limit, select their correct Branches from the drop down ?Branch Permissions? field.?? Save the changes.  When each user logs into TBO they will only see their specific Branches in the drop down window, on the 'Create New Payment Received' Screen.

Value Added #8:? We have added the ability to reconcile ?old? 'Hotel' commissions through CommTrak Hotels, an outsource firm providing recovery services to travel agencies. Typically, an agency will use this company to chase unpaid hotel commissions over 16 to 18 months old.  These would be commissions that you have not been able to collect on through the normal Pegasus or NPC process. CommTrak Hotels splits the recovered commissions with your agency.  You will need to contact CommTrak Corp to set up an account with them.  mailto:rmiersch@verizon.net.

When you have established an account with CommTrak Corp you will need to send CommTrak a data file (extract) containing aged, unresolved records.  This "CommTrak Export" file is a Crystal Export and can be found at http://www.trams.com/prTcr/reports.thtml. Download the "CommTrak Export" under "Vendor Reports" and save to your desktop.  Run the export and forward the results to CommTrak. 

When CommTrak has reconciled the export you sent them, they will forward a file back to you that can then be reconciled to your open Back Office Hotel bookings.  Under Payments/Pegasus-NPC Reconciliation you will find a new drop down option for "CommTrak".  Click on "Import Filename" and locate the reconciled file you received from CommTrak and perform the reconciliation, as you would normally for a Pegasus or NPC file.

Value Added #9:? On the invoice screen, two new menu options have been added when right-clicking on a booking. Now you have a quick link to the original ticket or to the exchanged ticket on ARC/BSP transactions. Only the appropriate item for the type of booking you are viewing will be available, and the other link will be dimmed.

* Query Original Invoice (for exchanges)
* Query Exchange Invoice (for Sale tickets)

Value Added #10:? When making payment to Vendors, it would be helpful to know at the time of making the payment, that the Client has paid the agency and the payment has been reflected in Back Office.? To aid you we have added new ?Client Pay Status? and ?Vendor Pay Status? columns on the Create New Payment screen. You need to "add" the new items to the "Displayed Fields" side of the window under the "Columns" Button on each Payment Screen you want them to appear on. Now you will be able to see if the Client Payment has been received and posted before sending the check to the Vendor, or that the Vendor Refund has been received before sending the refund check to the Client.